Hamilton Public Library
Trustee Meeting
August 20, 2013
The Board of Trustees of the Hamilton Public Library met at 6:30 p.m. on August 20, 2013 at the library. Members present were John Kolditz, Jim Noble, Sharon Anderson, Bob Schneider, Wanda Hansen, Dan Reinhardt, Cicily Knowles, Katie Della-Vadova and Librarian Nancy Denton.
Vice-president Kolditz called the meeting to order.
MINUTES
Noble moved and Hansen seconded a motion to accept the minutes of the July 16th meeting. Motion carried.
BILLS
Della-Vadova moved and Schneider seconded a motion to pay the bills. Motion carried.
President Reinhardt arrived at 6:33 p.m and presided over the rest of the meeting.
REPORTS
Friends of the Library—No representative present. Denton reported on details on the Trivia Night to be held October 12. Proceeds from the event will be used to purchase one or two kid-friendly computers for the library’s children’s department. The plaque for the storage shed is ready for installation.
Finance—Knowles recommended letting CD #51373 roll over as funds aren’t currently needed. Kolditz moved and Hansen seconded a motion to let CD #51373 roll over at the current rate. Motion carried. Knowles moved and Anderson seconded a motion to transfer $8000 from the money market account to the general fund. Motion carried.
Librarians Report—Denton reported that she had overlooked the IPLAR report which was due June 30. She is currently working on it and will have it submitted by the end of the month. She also continues to draft the Per Capita Grant application.
Building and Grounds—John Denning, Sr. has finished repairing the hole in the ceiling of the Community Meeting Room. In lieu of payment, he requested 2 cases of Pepsi products. Juanita Noble is donating an ever blooming lilac bush to the library. Fencing to go around it and other plants/shrubs was purchased.
OLD BUSINESS
Denton reported the upgrades on the Follett circulation system had been completed. Migration of the library’s data to the Follett host will be completed in September.
Member Kolditz left the meeting at 6:46 p.m.
Reinhardt moved and Schneider seconded a motion to place the order for the conference table from the Ridder’s bid. Ridder’s will store the table until the carpeting project is completed. Motion carried. Della-Vadova moved and Noble seconded a motion to purchase 10 armed office chairs from Walmart @ $44.95 for the Community Meeting Room. Motion carried.
Following a lengthy discussion, Noble moved and Della-Vadova moved to purchase carpeting for the Community Meeting Room from Heartland Carpets. Motion carried.
NEW BUSINESS
The board has received bids for carpet cleaning from ServicePro and Service Master. It was decided to also seek bids from Sharp Carpet Cleaning and from Percy Janitorial for further consideration.
Schneider moved to adjourn the meeting.
Trustee Meeting
August 20, 2013
The Board of Trustees of the Hamilton Public Library met at 6:30 p.m. on August 20, 2013 at the library. Members present were John Kolditz, Jim Noble, Sharon Anderson, Bob Schneider, Wanda Hansen, Dan Reinhardt, Cicily Knowles, Katie Della-Vadova and Librarian Nancy Denton.
Vice-president Kolditz called the meeting to order.
MINUTES
Noble moved and Hansen seconded a motion to accept the minutes of the July 16th meeting. Motion carried.
BILLS
Della-Vadova moved and Schneider seconded a motion to pay the bills. Motion carried.
President Reinhardt arrived at 6:33 p.m and presided over the rest of the meeting.
REPORTS
Friends of the Library—No representative present. Denton reported on details on the Trivia Night to be held October 12. Proceeds from the event will be used to purchase one or two kid-friendly computers for the library’s children’s department. The plaque for the storage shed is ready for installation.
Finance—Knowles recommended letting CD #51373 roll over as funds aren’t currently needed. Kolditz moved and Hansen seconded a motion to let CD #51373 roll over at the current rate. Motion carried. Knowles moved and Anderson seconded a motion to transfer $8000 from the money market account to the general fund. Motion carried.
Librarians Report—Denton reported that she had overlooked the IPLAR report which was due June 30. She is currently working on it and will have it submitted by the end of the month. She also continues to draft the Per Capita Grant application.
Building and Grounds—John Denning, Sr. has finished repairing the hole in the ceiling of the Community Meeting Room. In lieu of payment, he requested 2 cases of Pepsi products. Juanita Noble is donating an ever blooming lilac bush to the library. Fencing to go around it and other plants/shrubs was purchased.
OLD BUSINESS
Denton reported the upgrades on the Follett circulation system had been completed. Migration of the library’s data to the Follett host will be completed in September.
Member Kolditz left the meeting at 6:46 p.m.
Reinhardt moved and Schneider seconded a motion to place the order for the conference table from the Ridder’s bid. Ridder’s will store the table until the carpeting project is completed. Motion carried. Della-Vadova moved and Noble seconded a motion to purchase 10 armed office chairs from Walmart @ $44.95 for the Community Meeting Room. Motion carried.
Following a lengthy discussion, Noble moved and Della-Vadova moved to purchase carpeting for the Community Meeting Room from Heartland Carpets. Motion carried.
NEW BUSINESS
The board has received bids for carpet cleaning from ServicePro and Service Master. It was decided to also seek bids from Sharp Carpet Cleaning and from Percy Janitorial for further consideration.
Schneider moved to adjourn the meeting.