Hamilton Public Library--Trustee Meeting--September 19, 2011
The Board of Trustees of the Hamilton Public Library met at 6:30 p.m. on Sept. 19, 2011 at the library.
Members present were John Kolditz, Sharon Easterday, Sherry Ruark, Cicily Knowles, Dan Rhinehardt, Nancy Denton and Carole Buerklin
President Dan Rhinehardt called the meeting to order.
MINUTES
The minutes were approved with the amendment as follows: Dr. Kappemeyer’s family has requested that papers donated by the family be more visible by being given to a museum. John Kolditz moved and Sherry Ruark seconded, Motion carried.
BILLS
John Kolditz moved and Sherry Ruark seconded that the bills be paid. Motion carried.
REPORTS
Friends of the Library
--The group is exploring options for a storage facility. Fundraisers are in the planning stages.
Finance
--No CD’s are maturing. Cicily Knowles made a motion that $12,000 be moved from the Money Market account to the General Account. Sharon Esterday seconded. Motion carried.
Librarian’s Report
--Nancy Denton brought a request from the library staff. They are requesting that when they substitute for another staffer that they be paid for this time rather than it be taken from the scheduled hours. Dan Rhinehardt moved and Sherry Ruark seconded that the board go into executive session to discuss how best to address this concern. Motion carried. After discussion it was decided to work on a policy that would solve this concern.
--Discussed FY2011-2012 Per Capita Grant. The board has been complying with most of the conditions.
--The library has received a bid of $900 for roof repair and $800 for soffit and gutter guard. The roof is the higher priority. John Kolditz moved and Dan Rhinehardt seconded that we proceed with the roof repair. Motion carried.
--A replacement for Kurt Smith needs to be found now and another in May when Jim Morris leaves the board. Possible replacements were discussed.
--The library received a $100 Visa card as part of the incentive plan for the internet service.
--The overdrive for the eBooks is in. Need to key in phone numbers as a password.
PUBLIC RELATIONS
--50 Christmas cards with the library’s name and a calendar or other style can be purchased for $94.50 to give to volunteers, trustees, and staff. Most would not have to be mailed.
BUILDING AND GROUNDS
--Neighbors of the library have expressed concern over a proposed parking area behind the library. Another plan could be considered with angle parking on the Broadway side of the library.
OLD BUSINESS
--The AC is up and running
NEW BUSINESS
--National Rice Day yielded 45,000 grains of rice. Participants answered questions with 10 grains of rice earned for each right answer. The rice earned will be donated by the sponsoring group.
ADJOURNMENT
Sherry Ruark moved that the meeting be adjourned.
Members present were John Kolditz, Sharon Easterday, Sherry Ruark, Cicily Knowles, Dan Rhinehardt, Nancy Denton and Carole Buerklin
President Dan Rhinehardt called the meeting to order.
MINUTES
The minutes were approved with the amendment as follows: Dr. Kappemeyer’s family has requested that papers donated by the family be more visible by being given to a museum. John Kolditz moved and Sherry Ruark seconded, Motion carried.
BILLS
John Kolditz moved and Sherry Ruark seconded that the bills be paid. Motion carried.
REPORTS
Friends of the Library
--The group is exploring options for a storage facility. Fundraisers are in the planning stages.
Finance
--No CD’s are maturing. Cicily Knowles made a motion that $12,000 be moved from the Money Market account to the General Account. Sharon Esterday seconded. Motion carried.
Librarian’s Report
--Nancy Denton brought a request from the library staff. They are requesting that when they substitute for another staffer that they be paid for this time rather than it be taken from the scheduled hours. Dan Rhinehardt moved and Sherry Ruark seconded that the board go into executive session to discuss how best to address this concern. Motion carried. After discussion it was decided to work on a policy that would solve this concern.
--Discussed FY2011-2012 Per Capita Grant. The board has been complying with most of the conditions.
--The library has received a bid of $900 for roof repair and $800 for soffit and gutter guard. The roof is the higher priority. John Kolditz moved and Dan Rhinehardt seconded that we proceed with the roof repair. Motion carried.
--A replacement for Kurt Smith needs to be found now and another in May when Jim Morris leaves the board. Possible replacements were discussed.
--The library received a $100 Visa card as part of the incentive plan for the internet service.
--The overdrive for the eBooks is in. Need to key in phone numbers as a password.
PUBLIC RELATIONS
--50 Christmas cards with the library’s name and a calendar or other style can be purchased for $94.50 to give to volunteers, trustees, and staff. Most would not have to be mailed.
BUILDING AND GROUNDS
--Neighbors of the library have expressed concern over a proposed parking area behind the library. Another plan could be considered with angle parking on the Broadway side of the library.
OLD BUSINESS
--The AC is up and running
NEW BUSINESS
--National Rice Day yielded 45,000 grains of rice. Participants answered questions with 10 grains of rice earned for each right answer. The rice earned will be donated by the sponsoring group.
ADJOURNMENT
Sherry Ruark moved that the meeting be adjourned.