Hamilton Public Library
Trustee Meeting
February 18, 2014
The Board of Trustees of the Hamilton Public Library met at 6:30 pm on February 18,2014 at the library. Those present were Sharon Anderson, Katie DellaVedova; Wanda Hanson; Cicily Knowles, John Kolditz, jim Noble, Dan Reinhardt, Bob Schneider and Librarian, Nancy Denton.
The meeting was called to order by Dan Reinhardt.
Minutes:
Schnieder moved and Della Vadova seconded a motion to accept the November 19th minutes. Motion carried.
Bills:
President Reinhardt announced that due to the cancellation of the January meeting, an executive decision was made ( In consultation with Treasurer Knowles) to transfer enough funds to cover the January expenses and payroll.
Della Vadova moved and Noble seconded a motion to pay the February bills. Motion carried.
Reports:
Friends of the Library: in the absence of a representative, Denton reported that the Trivia Night is being rescheduled for April or May. The board is considering the possibility of participating as a team for the event.
Finance: Knowles moved an Kolditz seconded a motion to move $14,000 from the Money Market account to the general fund to allow CD #51373 to roll over for another 6 months. Motion carried.
Librarian: Denton reported that a new trustee was needed to fill the position formerly held by Carole Buerklin. John Phillips is interested in serving on the board and his name will be submitted. Carole's office of secretary will also need to be filled. Kolditz moved and Noble seconded a motion to have Sharon Anderson fill the unexpired term of secretary. Motion carried.
Denton also reported that the Cooking with Bonnie program and the Tea Party were both very well attended. The Science Fair was cancelled due to time constraints and is rescheduled for March 22. The summer reasding program will be "Paws for Reading" and will have an animal/pet theme.
Several technology issues need addressing. Library computers will soon be in need of an update for their Windows Operating System. Denton will be looking for some type of network liscensing for the needed upgrading. Due to recent repair work, the library has used up the previously purchased block of repair time and has exceeded the amount by5.5 hours. A bill has been received for the excess hours. Denton presented 2 quotes for blocks of repair hours. She was directed to also seek quotes from other sources for consideration.
Building and Grounds: The library has paid for the rock used in the new parking lot. Discussion followed as to if the Kiwanis Club was going to cover this expense or not.
The lobby window is currently in the shop for repairs. It will be reinstalled when the weather turns warmer.
Paint has been flaking from the ceiling of the community room following a recent problem with the heating system. Denton will be looking for someone to repair/repaint.
Old business:
The boiler has been fixed and is working well. New valves in the heating system in the ceiling of the community room have been installed following a steam leakage, which damaged the ceiling.
New business:
Trustees completed the mandatory affidavits for the county clerk's office.
Denton reported receiving a call from the Secretary of State's office requesting that the library resubmit the paperwork for next year's per capita grant. Denton has completed the submission. The grant was written to purchase a variety of e-readers and subsequent programming to promote them.
The maintenance contract for the copier is up for renewal. Reinhardt moved and Noble seconded a motion to renew the contract for $297. Motion carried.
There have been several neighbor's cars parked in the library lot during business hours. Denton consulted the police about how to pursue the issue. Nothing can be done because there is no notice posted in the lot. The city will be ordering a sign that states that only library patrons/ staff may park in the lot during business hours.
Adjournment - meeting was adjourned at 7:25pm.
Respectfully submitted,
Sharon Anderson, Secretary
Trustee Meeting
February 18, 2014
The Board of Trustees of the Hamilton Public Library met at 6:30 pm on February 18,2014 at the library. Those present were Sharon Anderson, Katie DellaVedova; Wanda Hanson; Cicily Knowles, John Kolditz, jim Noble, Dan Reinhardt, Bob Schneider and Librarian, Nancy Denton.
The meeting was called to order by Dan Reinhardt.
Minutes:
Schnieder moved and Della Vadova seconded a motion to accept the November 19th minutes. Motion carried.
Bills:
President Reinhardt announced that due to the cancellation of the January meeting, an executive decision was made ( In consultation with Treasurer Knowles) to transfer enough funds to cover the January expenses and payroll.
Della Vadova moved and Noble seconded a motion to pay the February bills. Motion carried.
Reports:
Friends of the Library: in the absence of a representative, Denton reported that the Trivia Night is being rescheduled for April or May. The board is considering the possibility of participating as a team for the event.
Finance: Knowles moved an Kolditz seconded a motion to move $14,000 from the Money Market account to the general fund to allow CD #51373 to roll over for another 6 months. Motion carried.
Librarian: Denton reported that a new trustee was needed to fill the position formerly held by Carole Buerklin. John Phillips is interested in serving on the board and his name will be submitted. Carole's office of secretary will also need to be filled. Kolditz moved and Noble seconded a motion to have Sharon Anderson fill the unexpired term of secretary. Motion carried.
Denton also reported that the Cooking with Bonnie program and the Tea Party were both very well attended. The Science Fair was cancelled due to time constraints and is rescheduled for March 22. The summer reasding program will be "Paws for Reading" and will have an animal/pet theme.
Several technology issues need addressing. Library computers will soon be in need of an update for their Windows Operating System. Denton will be looking for some type of network liscensing for the needed upgrading. Due to recent repair work, the library has used up the previously purchased block of repair time and has exceeded the amount by5.5 hours. A bill has been received for the excess hours. Denton presented 2 quotes for blocks of repair hours. She was directed to also seek quotes from other sources for consideration.
Building and Grounds: The library has paid for the rock used in the new parking lot. Discussion followed as to if the Kiwanis Club was going to cover this expense or not.
The lobby window is currently in the shop for repairs. It will be reinstalled when the weather turns warmer.
Paint has been flaking from the ceiling of the community room following a recent problem with the heating system. Denton will be looking for someone to repair/repaint.
Old business:
The boiler has been fixed and is working well. New valves in the heating system in the ceiling of the community room have been installed following a steam leakage, which damaged the ceiling.
New business:
Trustees completed the mandatory affidavits for the county clerk's office.
Denton reported receiving a call from the Secretary of State's office requesting that the library resubmit the paperwork for next year's per capita grant. Denton has completed the submission. The grant was written to purchase a variety of e-readers and subsequent programming to promote them.
The maintenance contract for the copier is up for renewal. Reinhardt moved and Noble seconded a motion to renew the contract for $297. Motion carried.
There have been several neighbor's cars parked in the library lot during business hours. Denton consulted the police about how to pursue the issue. Nothing can be done because there is no notice posted in the lot. The city will be ordering a sign that states that only library patrons/ staff may park in the lot during business hours.
Adjournment - meeting was adjourned at 7:25pm.
Respectfully submitted,
Sharon Anderson, Secretary