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Hamilton Public Library

Trustee Meeting

Sept. 18, 2012

The Board of Trustees of the Hamilton Public Library met at 6:30 p.m. on Sept. 18, 2012      at the library.  Members present were:  Nancy Denton, Dan Reinhardt, John Kolditz, Cicily Knowles, Jim Noble, Bob Schneider, Sharon Esterday, Cevin Cox, Carole Buerklin

The meeting was called to order by President Dan Reinhardt.

MINUTES

  The minutes were approved as amended to read $40,00 into a 6 month CD instead of $10,000.  John Kolditz moved and Jim Noble seconded, Motion carried.

BILLS

After a discussion of the bills Jim Noble moved and Bob Schneider seconded that the bills be paid.  Motion carried.

REPORTS

Friends of the Library-A book sale will be held in front of the library on Sept. 28th in conjunction with Hamilton’s Homecoming Celebration.
 
Finance-No action needed.


Librarian’s Report-Juanita Noble is available Monday-Friday to be a substitute.  John Wardwell will be consulted to see how withholding will be handled.

-A discussion of purchase of a Kindle or Nook for library use.

-Two new chairs were donated by George Gerdes

Public Relations-No report


Building and Grounds-The flooring and shelving have been installed in the utility building.  The Boy Scouts and leaders came to the library to be photographed with the Library Trustees.  Gratitude was expressed for all the work the Scouts have done on the utility building.  

-Jim Noble and Dan Reinhardt went to the City Council meeting.  The Council proposed that the City would prepare and rock the proposed parking lot.  Jim Noble moved and Bob Schneider seconded that the project proceed with the city plan.  Motion carried.

-Due to conflicting information on the parking lot  received by the community John Kolditz moved that the following proposal be implemented:


                When a library project requires the cooperation or partnership with an organization  not directly connected with the library the following practice shall be followed:
 
                The board will select a liaison for that project.  All communication regarding that project will be funneled through that liaison.  Further all communication, as practical, will be in writing such that the language is clear and understandable.  It is understood the person is acting as a liaison from the board but not necessarily speaking for the board.  It is further understood that as is practical there will be board meeting minutes or committee minutes to support the communication’s position.

Bob Schneider seconded the motion as read.  A discussion followed and the board agreed to refer to the motion as a practice to be followed.  The motion carried with one nay.

  -The trees and lilac have been purchased and will be planted soon.

  OLD BUSINESS

  The safe has been in installed.

Dan Reinhardt and Cicily Knowles attended a City Council Finance Committee meeting.  There is a Illinois State insurance policy for public employees.  The library staff could buy into it if they wish.  It is $700 a month.


NEW BUSINESS

A card will be purchased to congratulate board member Katie DellaVedova on her marriage.

  ADJOURNMENT

  John Kolditz moved and Jim Noble seconded that the meeting be adjourned.

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  • Home
  • Illinois Readers Choice
  • Programs & Events
    • Children & Families
    • Teens
    • Adult >
      • Spice Club
  • Digital Media
  • Online Catalog
  • Illinois Regional Archives Depository (IRAD) System
  • Illinois Veterans History Project
  • CONTACT US
  • 2020 Tax Forms
  • Administration
    • Volunteer Application
    • Job Openings
    • Job Application
  • ABOUT US
    • Mission
  • LINKS
  • FRIENDS OF THE LIBRARY
    • Meeting Minutes >
      • October 2019
      • September 2019
      • September 2015
      • August 2015
      • July 2015
      • June 2015
      • January 2015
      • November 2014
      • October 2014
      • June 2014
      • May 2014
      • March 2014
      • February 2014
      • December 2013
      • November 2013
      • October 2013
      • September 2013
      • August 2013
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      • April 2013
      • March 2013
      • February 2013
      • January 2013
      • November 2012
      • October 2012
      • September 2012
      • August 2012
      • July 2012
      • June 2012
      • May 2012
      • April 2012
      • March 2012
      • February 2012
      • January 11, 2012
  • Board of Trustees
  • Basic Agenda
  • Meeting Minutes
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    • November 2019
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    • January 16, 2012
    • September 19, 2011
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    • July 18, 2011
  • Yearly Budget