Hamilton Public Library
Trustee Meeting
Sept. 18, 2012
The Board of Trustees of the
Hamilton Public Library met at 6:30 p.m. on Sept. 18, 2012
at the library. Members present were: Nancy Denton, Dan Reinhardt,
John Kolditz, Cicily Knowles, Jim Noble, Bob Schneider, Sharon Esterday, Cevin
Cox, Carole Buerklin
The meeting was called to order by President Dan Reinhardt.
MINUTES
The minutes were approved as amended to read $40,00 into a 6 month CD instead of $10,000. John Kolditz moved and Jim Noble seconded, Motion carried.
BILLS
After a discussion of the bills Jim Noble moved and Bob Schneider seconded that the bills be paid. Motion carried.
REPORTS
Friends of the Library-A book sale will be held in front of the library on Sept. 28th in conjunction with Hamilton’s Homecoming Celebration.
Finance-No action needed.
Librarian’s Report-Juanita Noble is available Monday-Friday to be a substitute. John Wardwell will be consulted to see how withholding will be handled.
-A discussion of purchase of a Kindle or Nook for library use.
-Two new chairs were donated by George Gerdes
Public Relations-No report
Building and Grounds-The flooring and shelving have been installed in the utility building. The Boy Scouts and leaders came to the library to be photographed with the Library Trustees. Gratitude was expressed for all the work the Scouts have done on the utility building.
-Jim Noble and Dan Reinhardt went to the City Council meeting. The Council proposed that the City would prepare and rock the proposed parking lot. Jim Noble moved and Bob Schneider seconded that the project proceed with the city plan. Motion carried.
-Due to conflicting information on the parking lot received by the community John Kolditz moved that the following proposal be implemented:
When a library project requires the cooperation or partnership with an organization not directly connected with the library the following practice shall be followed:
The board will select a liaison for that project. All communication regarding that project will be funneled through that liaison. Further all communication, as practical, will be in writing such that the language is clear and understandable. It is understood the person is acting as a liaison from the board but not necessarily speaking for the board. It is further understood that as is practical there will be board meeting minutes or committee minutes to support the communication’s position.
Bob Schneider seconded the motion as read. A discussion followed and the board agreed to refer to the motion as a practice to be followed. The motion carried with one nay.
-The trees and lilac have been purchased and will be planted soon.
OLD BUSINESS
The safe has been in installed.
Dan Reinhardt and Cicily Knowles attended a City Council Finance Committee meeting. There is a Illinois State insurance policy for public employees. The library staff could buy into it if they wish. It is $700 a month.
NEW BUSINESS
A card will be purchased to congratulate board member Katie DellaVedova on her marriage.
ADJOURNMENT
John Kolditz moved and Jim Noble seconded that the meeting be adjourned.
The meeting was called to order by President Dan Reinhardt.
MINUTES
The minutes were approved as amended to read $40,00 into a 6 month CD instead of $10,000. John Kolditz moved and Jim Noble seconded, Motion carried.
BILLS
After a discussion of the bills Jim Noble moved and Bob Schneider seconded that the bills be paid. Motion carried.
REPORTS
Friends of the Library-A book sale will be held in front of the library on Sept. 28th in conjunction with Hamilton’s Homecoming Celebration.
Finance-No action needed.
Librarian’s Report-Juanita Noble is available Monday-Friday to be a substitute. John Wardwell will be consulted to see how withholding will be handled.
-A discussion of purchase of a Kindle or Nook for library use.
-Two new chairs were donated by George Gerdes
Public Relations-No report
Building and Grounds-The flooring and shelving have been installed in the utility building. The Boy Scouts and leaders came to the library to be photographed with the Library Trustees. Gratitude was expressed for all the work the Scouts have done on the utility building.
-Jim Noble and Dan Reinhardt went to the City Council meeting. The Council proposed that the City would prepare and rock the proposed parking lot. Jim Noble moved and Bob Schneider seconded that the project proceed with the city plan. Motion carried.
-Due to conflicting information on the parking lot received by the community John Kolditz moved that the following proposal be implemented:
When a library project requires the cooperation or partnership with an organization not directly connected with the library the following practice shall be followed:
The board will select a liaison for that project. All communication regarding that project will be funneled through that liaison. Further all communication, as practical, will be in writing such that the language is clear and understandable. It is understood the person is acting as a liaison from the board but not necessarily speaking for the board. It is further understood that as is practical there will be board meeting minutes or committee minutes to support the communication’s position.
Bob Schneider seconded the motion as read. A discussion followed and the board agreed to refer to the motion as a practice to be followed. The motion carried with one nay.
-The trees and lilac have been purchased and will be planted soon.
OLD BUSINESS
The safe has been in installed.
Dan Reinhardt and Cicily Knowles attended a City Council Finance Committee meeting. There is a Illinois State insurance policy for public employees. The library staff could buy into it if they wish. It is $700 a month.
NEW BUSINESS
A card will be purchased to congratulate board member Katie DellaVedova on her marriage.
ADJOURNMENT
John Kolditz moved and Jim Noble seconded that the meeting be adjourned.